Project Management Assignment: CreatingAnAwareness Programme For Sickle Cell And Thalassemia
Question
Task: Your task is to undertake any project planning for conducting an awareness programme and prepare a detailed report on project management assignment critically discussing about the project.
Answer
Introduction
Camden Sickle Cell and Thalassemia group want to create an awareness programme for sickle cell and Thalassemia through a music concert. The project undertaken in this project management assignment is scheduled to complete in 101 days and the service group wants to finish the project before the deadline. Some changes must be made in the project to complete it before the deadline. PERT analysis has been used to examine the schedule of the project. The report will discuss the network diagram of the project so that the new schedule can be given for the project. Stakeholder analysis and work breakdown structure of the project will also be analysed along with 20 risk analysis of the project. In the end, the quality expectation of the project will also be described in the report.
Development of Network Diagram
Mainly 22 activities are included in the project. All the activities are scheduled to finish in 101 days. The authority wants to complete the project within the scheduled date. Hence, it is important to show some flexibility with the project schedule to make the project completed earlier (Bundschuh, 2018). It was scheduled to approve the budget of the project within 1 day. No changes can be done here as budget approval will take at least 1 day. As it is an important part of the project, no compromise can be done in this case.
Hiring publicity directors is also an important part of the project and it was scheduled for 14 days. In the new schedule, the time duration for hiring publicity directors is 10 days. 14 days were scheduled to hire the set designer and in the new schedule, the days taken for hiring set designers are 10 days. Hence, (4+4) =8 days were minimised from the previous schedule of the project. 35 days were scheduled for set design and building the set. To complete the task before the scheduled date, it is important to minimise the days in this activity. By hiring more designers and the set builders, the activity can be completed in 30 days in the current schedule. As it is a music concert, it is very important that the cast is well rehearsed but 66 days are too much for the rehearsal (Ngo and Jaafar, 2020). Here, the cast can rehearse for 60 days and can still give an excellent performance. If required, the activity of rehearsal can be added with any other activity.
Total (4+4+5+6) = 19 days can be saved from the previous schedule.
Figure 1: Network Diagram
(Source: Created by Author)
Stakeholder analysis
Internal Stakeholder: Internal stakeholder of the project is the employees that have been appointed to perform the activities of the project. Various workers such as set designer, set builder, publicity directors can be considered as internal stakeholders., Besides this, the cast appointed for the music concert can also be identified as an internal stakeholder. Besides this, investors of the project can also be considered as the internal stakeholders. Without their support, the concert cannot be successful. Excellent communication skills are expected from the internal stakeholders (Bundschuh, 2018). The power of the internal stakeholders cannot be neglected as they are the most important and essential part of the entire project.
External stakeholder: Suppliers and creditors of the project can be considered as external stakeholders. Suppliers are an integral part of the project and excellent quality cannot be provided without their support. Good communication between the organizer and the supplier is very important to make the project successful. The quality of the materials must be assured before accepting them from the suppliers (Iyerand Banerjee, 2016). The power of external stakeholders is very less as compared to other stakeholders but their support is the determinant factor of the success of the project.
Group stakeholder: Group stakeholder of the projectis the Camden Sickle Cell and Thalassemia Services group. As the service group is the organizer of the music concert, the support of them is very much expected. Besides this, the community can also be identified as group stakeholder (Iyerand Banerjee, 2016). Without their support, it is not possible to make the concert successful. The entire project is for increasing awareness in the community. Hence, the value of group stakeholder is very much as compared to other stakeholders.
Work Breakdown Structure
The work breakdown structure of the project has been analysed below -
1) Site: Site selection and the monitoring of the site must be done at the first stage.
2) Human resource: After finalizing the site, the required workers such as stage designer, site director, set builder, music cast must be appointed as per the budget of the service group (Bundschuh, 2018).
3) Finance: After human resource planning, budget planning and approval are done at the next stage.
4) Entertainment: It is important to schedule the music concert with sequential and proper programs to provide maximum entertainment and awareness about sickle cell and Thalassemia to the public (Mishra and Moktan, 2019).
5) Promotion: Promotion of the music convert after scheduling the program elements as without proper promotion, the music concern will not be successful.
6) Staging: Stage creation and management are done at last as it will require the maximum time and must be done very carefully.
Figure 2: Work Breakdown Structure
(Source: Created by Author suing Ms-Visio)
Risk Analysis and risk management strategies
|
Sl no. |
Risk Analysis |
Probability |
Impact |
Risk management strategy |
|
1. |
Workplace transport can be disturbed |
4.1 |
4.4 |
One-way traffic flow systems can be introduced and speed limits must be reduced (Sadkowska, 2016). |
|
2. |
Collapse of structures |
3.5 |
3.8 |
Daily checking of the weather forecast is essential. |
|
3. |
Audience and the staff can suffer hearing damage |
4.7 |
4.2 |
Volume and base of the music must be controlled. |
|
4. |
A medical emergency can cause risks |
4.5 |
3.6 |
Local health centres must be contacted earlier. |
|
5. |
Fire emergency/accident is also a risk factor |
2.4 |
3.0 |
Fire alarms and fire extinguishers must be available at the place (Bncescu, 2016). |
|
6. |
Gas Emergency can be seen |
2.1 |
2.0 |
It should be monitored frequently that gas leakage is not happening. |
|
7. |
Barrier failures can occur at places |
1.6 |
1.9 |
Strong barriers are required. |
|
8. |
Electrical danger can be seen |
3.0 |
3.8 |
Electric wires should be safe. |
|
9. |
Children can be lost in the crowd |
4.3 |
4.5 |
Volunteers must be appointed. |
|
10. |
The public disorder can affect the project (Bundschuh, 2018). |
3.3 |
1.4 |
Volunteers are expected to resolve the issue. |
|
11. |
Work at height can cause risks for the staff |
3.8 |
2.0 |
Proper training of staff is required. |
|
12. |
Fireworks can cause damages |
3.4 |
3.9 |
Legal actions must be taken. |
|
13. |
Cultural sentiment can be affected |
2.0 |
1.7 |
It should be discussed before the execution of the concert. |
|
14. |
The design of the set can have faults |
1.5 |
1.1 |
Expert designers are required |
|
15. |
The set can be weak and cause accidents. |
1.2 |
1.0 |
The material must be chosen carefully. |
|
16. |
The cast members can forget the lyrics. |
1.1 |
0.6 |
Proper rehearsal is mandatory |
|
17. |
Community attack can also be a risk factor. |
1.0 |
1.2 |
Rescue team should control this. |
|
18. |
Staff or the public may slip on the floor |
1.3 |
0.8 |
Cleanliness must be maintained. |
|
19.
|
Budget of the project can exceed.
|
4.3 |
4.6 |
Proper budget planning and an emergency fund are required (Hu et al., 2016). |
|
20. |
Music instruments can misbehave at the time of the concert |
2.6 |
2.6 |
Proper checking of instruments is required before the concert. |
Mitigation of the Risks
|
Risk |
Description of the risk Negative/positive |
Probability/impact |
Strategy to deal with the risk |
|
Workplace transport |
These kinds of factor can affect the project negatively as it can be an obstruction for the smooth progress of the project. |
High probability/ high impact |
System of one-way traffic flow can be introduced, and proper instructions must be provided to reduce speed limit. |
|
Collapse of structures |
This is such a risk factor that can cause different issues even life issues. It can happen due to faulty construction, excessive loads or different other factors. Even weather issues can also cause damage to the structure. |
Medium probability/medium impact |
The set structure should be checked on a regular basis and daily weather forecast checking is also necessary (Shayan, Pyung and Tam, 2019). |
|
Medical emergency |
It can happen anytime as there is a number of people associated with the project centers (Rathore et al., 2020). There are different types of medical emergency like anything can happen due to construction incidents, transport incidents, fire incidents so on, while some can happen from pre-existing injuries or medical disorders. |
High probability/ medium impact |
A few medical volunteer and nursing staff can be appointed for the project and contacts should be done with local health. |
|
Fire emergency/accident |
It is an utmost emergency risk factor that can cause huge loss to the project including life loss (Watts and Hall,2016). Different reasons are there that can cause a fire accident like existence of many flammable liquids, gases, metals and electrical apparatus. |
Low probability/high impact |
Fire extinguishers and fire alarms must be put there from the beginning. Local fire station should be informed priorly and daily checking of dangerous things should be done accordingly. |
|
Gas emergency |
It is also an important risk factor that can occur from unintended leak of natural gas or any other gaseous products from a pipeline or other containment which can cause hazard to the people working in the project and the environment as well (Park et al., 2019). |
Low probability/ low impact |
Proper monitoring should be done regularly to see if any gas leakage is happening or not. Proper checking of wear and tear is necessary. Smoking should be prohibited in the area and other ignition sources must be prevented as well. |
|
Electrical danger |
It is a dangerous condition which can cause risk to a person’s death, shock or other damages directly or indirectly by electricity. As many electrical equipment’s are existed with metal body connection, this is a very crucial factor to concentrate as it can cause huge loss. |
Medium probability/ high impact |
Electric wires should be of high quality, overloading outlets should be avoided. Electrical cords must be checked daily and binding or knotting cables must not be done. Unused appliances must be unplugged and a properly trained and licensed electrician should be appointed to check all the factors. |
|
Work at height |
As this project requires set designing and there are a number of workers who would work from a long height for different purposes, there is a risk of falling down from the height and cause huge injury. |
Medium probability/ low impact |
The staff who are involved in the work should be trained properly. No untrained staff should do the work from extensive height. |
|
Design of the set |
As set designing is a creation of physical space to constitute overall look of the project, lack of planning in the design process can cause risk. |
Low probability/ low impact |
Expert designers should be recruited for the project who can do the proper planning of the set designing and can implement them accordingly. |
|
Children can be lost in crowd |
As many people would be present there, the probability of crowd is very high. Therefore, children can be lost in the crowd. |
High probability/ high impact |
Volunteers must be appointed there and proper announcement process should be there to announce if any child is lost in the crowd. |
|
Exceeded project budget |
If the project goes over budget it can affect the financial stability of the project (Wang et al., 2020). It can include increased prices, overtime of employees and poor initial cost estimates. These risk factors can cause more time and money than initially planned for the project. |
High probability/ high impact |
Proper planning of budget must be done at the beginning of the project and a few persons should be appointed to monitor whether everything is going on as per the budget or not. Apart from that an emergency fund should be there. |
|
Hearing damage of audience and staff |
As the program would be musical, proper musical arrangement is a vital factor (Lu et al., 2019). Lacking of proper arrangements can cause hearing damage to the audience as well as the staff. |
High probability/ high impact |
Trained music technician should be appointed who can control the volume and base of the music properly. |
|
Barrier failures |
If the barriers are not built properly it can cause risk of wound (Watts and Hall, 2016). |
Low probability/ low impact |
Proper trained persons are required who can make strong barriers. |
|
Public disorder |
As there would be huge crowd, the risk of public disorder is there that would negatively affect the project. |
Medium probability/ low impact |
Trained volunteers should be appointed who can handle the issues and resolve them as well. |
|
Cultural sentiment |
As it is a cultural program, persons from different background would be present there who are of different religious beliefs and sentiment. |
Low probability/low risk |
Proper discussion should be done before the concert and the project should be planned in such a way that it does not harm the sentiment of the people (Shishodia, Dixit and Verma, 2018. |
The quality expectation from the project
The quality of the project must be excellent as the lives of many people can be affected by this. It is a music concert for spreading awareness for Sickle cell and Thalassemia. Hence, quality is very important to make the people aware of these two dangerous diseases through a music concert.
Acceptance criteria
The quality can be accepted if the project is able to attract the attention of the common public. Music concerts or awareness programs are useless until the public is attracted to the programs (Stiti and Driss, 2019). Hence, the involvement of the coon people will determine the quality of the concert.
Quality specification
The quality specification is also important for the project (Ballesteros-Perez, 2017). For example, the quality of the music is dependent on the quality of the music instruments going to be used in the music concert. Hence, the quality of the elements as well the quality of human resources cannot be avoided for better performance.
Measures to be taken
Measurement of quality is very important at the initial stage. Appointing best suppliers, cast and project members will naturally increase the quality of the project.
Critical analysis of the methodology
Critical Path Method (CPM) can be used for the project. When it is important to prioritize the activities of a project, CPM is the best methodology of project management for the project. Many projects have been benefited by using the methodology. Various music concerts have used the method and have gained success (Kerzner, 2017). CPM is the best project methodology for the chosen project as the time limits for the project can be reduced only by prioritizing the activities of the project.
Benefits of the project: The project can be finished before the timeline and the budget of the project will also not exceed if CPM can be used as a project method in the project.
Conclusion
The project can be finished before the deadline if the changes can be made in the work schedule. The Network diagram of the project has been given with the changed schedule. There are various risk factors related to the project. It is very important to mitigate the risks as soon as possible. CPM is the best project management methodology for the project as prioritization of the project activities can be done here. The report will give a brief idea about the project of Camden Sickle Cell and Thalassemia service group.
Reference list
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