Professional writing is a skill in itself, and a lot of students have approached us, raising the concern on how to master the professional writing skills. The scope of formal writing or professional writing not only limits itself to the academic field, but it has its evident significance in the business and official environment. It is for the students enrolled in the management courses that the professional writing skills are more crucial. Various assignments in the management disciplines like business proposals, financial reports, business analysis, etc. require the efficient implication of professional writing tools. The student should understand that the significance of professional writing is going to sustain throughout their professional career.

Before moving on to the major discussion, let us have a basic outline of professional writing. Gaining a basic understanding of the situation would help the student in developing a personal and customized way of professional writing.

What is professional writing?
If said in a very simple manner, the language used while practising a certain profession is termed as professional writing. All sort of communication in the working environment is done in professional written language. The factor of work ethics and the processes that should be followed in an organization will be easily understood by the proper use of professional writing tools.

The use of a professional writing tone would bring clarity to the message conveyed and thus brings high efficiency to the communication system installed within an organization. The person should consider the parameters of accuracy and preciseness while using the professional language. The major reason for using professional writing is to ensure that the conveyed message is understood by everyone.

Apart from just conveying official messages, the professional writing style could also be used in instances like application, debates, articles, research papers, persuasive articles, etc. However, the significance of professional writing has increased in the present scenario. Apart from regularly working officials, freelancers are also required to use the messages in professional writing. The standards to maintain the official decorum is getting advanced day by day.

Though the style of professional writing could vary according to the department in which the person is working. The professional writing style of a lawyer will be different when compared to that of the military personnel.

The scope of professional writing skills is very significant in every field of the corporate world. If you find any difficulty in drafting a professionally written article you could avail of the writing service of totalassignmenthelp.com.

Situations when the professional writing style should be implemented
It is being discussed in the previous section of this article that personal writing comes under one of the major forms of written communications in the working environment. The art of smooth writing and preciseness should be acquired to master the skill of professional writing.

The use of professional writing techniques could be observed both in the external and internal environments of the organization. Let us take the working environment followed in an organization. The major form of communication is done within an organization by means of emails, memos, official reports, notices, etc. In each tool, the personals are required to use professional writing styles. The use of professional writing is done when the interaction is conducted between different companies.

The evident differences between technical writing, academic writing, and professional writing
There are some evident differences between the languages used in the academic and technical fields when compared with that of professional writing. The major intent of conducting a profession or business is to acquire a higher amount of profit in a limited time. There is an evident difference of intent in communication between the academic field and the professional field.

It is very important that the audience would arrive at a conclusion after reading literature in the academic field. The tone of persuasion and innovativeness should be maintained in the academic literature. Though if taken the case of the professional field, the major intent is to clearly pass on the message. Whereas the magnitude of a professional audience is very large, the audience in the academic field is very limited. The use of academic language is only limited to educational institutes.

Though there is only a subtle difference between the styles used in professional writing and technical writing. The similarity prevails because of the same intent of passing on the messages to the relevant counterparts. The major characteristics of technical writing is the use of jargons and specific terms related to the field. The use of the same jargon in professional writing would contradict its objective since it would hamper the effortless flow of communication.

Tips for mastering professional writing skills

Maintain a balanced approach

• The same tone of professionalism should be sustained throughout the piece of literature.
• The lack of stability would hamper the lucid reading of the literature.
• The same form of representations should be used throughout the document (Suppose you are denoting the value using sign “$” then don’t denote successive denominations using term “dollar”)

Focus on your tone

• Avoid any sort of offensive language since it could be easily understood by everybody in the professionally written document.
• Any inclusion of impolite factor is not allowed in the professional writing style.
• The use of a more amiable tone would increase the engaging rate of readers with the produced piece of literature.

Have a thorough hold over the facts

• The statements just declared by any news agency should be perceived as facts. The statements should be directly checked for its relevancy since they are prone to biasedness of the news agencies.
• The inclusion of irrelevant pieces of information would reduce the reliability of the presented piece of literature. Hence it is recommended that only new and genuine sources are referred for literature with professional writing.
• You should refer to the sources before including the facts in the final copy.
• The facts should be grabbed from the online sources which are published by authentic and institutional sites.

Diligently conduct the revision and proofreading.

• The existence of grammatical and typo errors would decrease the authenticity of the presented paper. The audiences will not take seriously the papers which contain lots of mistakes.
• Skipping the proofreading session often ends up being embarrassed before the audience. Any errors in the document would sabotage the professionalism of the content.

Preciseness is the key.

• The major points should be introduced even at the beginning of the document. This would grab the attention of the audience. The appropriate format of headings and subheadings is recommended if the document is significantly long.
• In the case of professional communication, the audience is always short of time. Hence the factor of preciseness should be considered while drafting the professional documents.
• The proper attention could only be sustained if the document is short and relevant. The use of shorter sentences and brief paragraphs would facilitate the smooth flow of communication within the system.

Avoid any sort of confusing terminologies.

• As mentioned earlier in this article, all the individuals working in the professional field are short of time, and the messages which take less effort to understand should be considered appropriate ones. Any type of ambiguity in the message is not allowed in professional writing.
• The consecutive sentences should have a logical and contextual flow. The lines should not jump randomly from one context to another.

Different types of professional writing followed in the business field.

Transactional business writing
It is the frequent communication undertaken in the working environment that is classified under the term of transactional business writing. The messages sent through emails, memos, invoices, official notifications or letters, etc. are considered as transaction business writing tools. Any help with writing such documents could be sought at totalassignmenthelp.com.

Below are provided with some prominent examples of transactional business writing: –

• Termination letter – This document is released when a particular employee is dismissed from the job.
• Emails – It is by email that quick and frequent communication between various departments is sustained in an organization.

Instructional business Writing
The major guidelines to the subordinates are conveyed by drafting the messages with instructional business writing. The higher officials expect an immediate reaction to this message. A high level of preciseness and transparency is maintained when drafting this type of documents.

Below are provided with some prominent examples of instructional business writing: –

Memo: – The giving out of the memo act as a public notification among the employees of an organization. Majorly the set of targets to be achieved is revealed in a memo.

User Manual – The user guide regarding a product that discusses all the whereabouts and modus operandi of it comes under the category of instructional business writing.

Persuasive professional writing
The persuasive form of business writing is used in most of the crucial activities of an organization. The departments like marketing and sales use persuasive professional writing skills to convince the consumers towards the products of the company. It could have further diverged into two classifications; direct and indirect. Whereas the direct form concentrates on describing the specifications of the products, the indirect form intends to somehow create and establish a deep-rooted client relationship.

Major examples: –

Promotional Emails – The mails coming under this category are intended to be delivered to a larger section of the audience that could advertise the products of the company.

Proposals – The basic and unique features of the products are outlined in this form of literature. The estimated cost, performance, benefits, etc. are discussed under the proposals.

Informational business Writing
The data regarding various processes conducted in an organization should be systematically recorded. The documents coming to this category consist of such a set of data that is transferred to a particular branch or department of the company. The overall progress of the company is impossible without the systematic recording of the crucial data.

Examples: –

Minutes – The brief account of what happened in a particular meeting is included in the Minutes. The major points, recommendations, observations, etc. are made in this type of documents, so that they could be referred to in future instances.

Financial records – All the financial transactions and related invoices are recorded by following the approach of informational business writing. The higher officials could easily analyze the current position of the company by referring to this piece of paper.

Conclusion
In the above-provided discussion, it has been revealed that professional writing skills play a crucial role in career growth. The readers have also been made aware of the major difference between professional, academic, and technical forms of writing. We hope that you by now have no confusion between these three writing styles.

The report has also mentioned the professional writing style would differ as per the profession followed by that particular individual. The overall discussion of different types of professional writing will have given a detailed insight for the readers regarding the professional writing styles.

Need help with professional writing style?
If you are facing any problem in drafting professional documents, you could approach the writing services of totalassignmenthelp.com. The round the clock academic expert service would ensure that the quality work is delivered as soon as possible. The presence of business intellectuals and English professors in our exert panel gives high assurance of quality solution delivery to the clients. You could check the quality of our service by referring to various professional writings published on our official website.

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