If you have been wondering about how to write a letter of intent, you have reached the perfect spot. Though intent letters can be used in several instances, this guide will focus on the intent letter in the context of job applications. Drawing similarities from cover letters for job applications, intent letters also convey why the candidate is best suited for the role. The main difference between the two is that the intent letter helps connect elements between an application and the professional intentions of the candidate. Intent letters provide the opportunity for candidates to mention what sets them apart from the other applicants and what contributions they would be able to make if they are selected. The guide will help you understand the rules, structure and other elements to look out for when writing a letter of intent. We hope this guide will answer the question of how to write a letter of intent.

The definition and the purpose of the letter
What sets a letter of intent apart from any other application is that it helps to clarify what kind of job or work you are looking for. Even if some roles are unavailable, your letter of intent should let your firm know about your skills. It helps you to get noticed the next time there is a relevant vacancy. No matter for which post you are applying to, the letter of intent should contain all the relevant information missing from the resume or the cover letter. In most cases, employers will ask for a letter of intent; however, a letter of intent is sometimes provided when specific information does not fit in the resume. Knowing how to write a letter of intent allows you to write a good and effective letter of intent, increasing your chances to score an interview.

Most of the students in the US have a misconception that a letter of intent and a cover letter are the same thing. Unlike a traditional resume or cover letter, a letter of intent does not carry a list of your credentials and qualifications. A letter of intent also does not tell anything about the background of a candidate. As the name suggests, it exactly specifies why a candidate should be chosen for a job role and their contributions to the role. It helps the employer or admission committee to consider candidates for the position.

The structural guidelines for a letter of intent
The next part of learning how to write a letter of intent is to understand its structure. Proper structure is critical to writing an effective letter of intent. You will need to include obligatory elements in your letter of intent unless stated otherwise by your employer. It is important to read similar correspondences to avoid any surprises in any section. In case you have to present a number of ideas, it is a good idea to divide them into short paragraphs to enhance readability. If applicable, reflect on your work ethics and professional specifics about the firm you are applying to.

Here is a basic structure for a one-page letter for those of you confused about how to write a letter of intent.

• Greeting: The first thing to do when learning how to write a letter of intent is to start the letter with a professional greeting. If available, address the hiring manager or employer by name. It is obligatory to start with a suitable greeting and therefore it is a good idea to have all the information before starting. Then, it goes on to reflect on your effort to write the letter.
• Introduction: Use this section to introduce yourself and also explain your intentions briefly. If you are interested in the job position or looking to clarify several doubts, mention them right away. The introduction section should include a short paragraph introducing yourself and explaining your intentions.
• Personal achievements and qualifications: Use this section to list all the relevant awards and achievements specific to the job demands. Cover all the major points in the job requirements and explain how your skills will help you meet these requirements. For those with work experience, use this section to mention it. You can also refer to particular projects to explain why you are the best fit.
• Employer reply request: This is where one has to politely and respectfully state that they will be waiting for the reply from the employer. Go through the job requirements once again to see how to ask for the employer’s reply.
• Ending/Closure: Use words like “Sincerely” and “Best Regards” in the closing section. Suppose the intent letter has been typed on a computer, including a handwritten signature to add a personal touch. A typed name is another obligatory requirement. Letter of intent is sent over both conventional mail and email; therefore, include an email signature wherever possible.

Few tips for writing with intent
Now that you are familiar with how to write a letter of intent, here are a few tips that will help you write an effective letter of intent. Avoid copying from other candidates and come up with something original to get noticed. Mention your strongest skills related to the role and connect them with your professional goals. It will inspire and motivate the employer to read through.

• Use paragraphs or bullet points: While it is recommended to use a paragraph to present a single idea, bullet points can be used to catch the reader’s attention and highlight important points.
• What should be the length of an intent letter? Generally, intent letters are not more than one page long. However, most employers in the US are less interested in reading several pages long intent letters.
• Understand the company’s vision: If you are looking to increase your chances of getting selected, do your due diligence to understand the company’s goals, culture, and ethics. This allows linking your skills better with the need of the company.
• Use clear fonts and formatting for both headings and texts: Apart from lending a professional look when discussing ideas and intentions, this will also help to make the letter look much more organised.
• If the company is interested in the internship or volunteering experience of a candidate, list it properly. Companies like to know the person they are hiring and their ability to work as a team as well as their position in their life.
• Use clear email headers when contacting a company using a digital domain. Using a clear subject line is obligatory. In addition, it is good to use clear words to specify your reason for contacting them and the job position you are looking to apply to.
• Proofread: Like any other content, proofread your letter of intent to eliminate any errors. It is the final step into learning how to write a letter of intent.

A sample letter of intent for a job
ABC Organisation Job Application Employee Candidate

1, Sample street, Sample Town, Town 70004 -000-123-456 – sample@mail.com

August 10, 2021

Tom Jenkins Head Software Developer

Sample Company

Sample Address

Dear Mr Jenkins,

After completing my internship, I would like to express my interest and excitement to join as a software engineer with Sample Company. As a recent graduate student in Computer Engineering, my skills and internship experience has helped me determine your company to be the best fit for a software development project. To know about your urgent programming needs, I believe my skills and internship experience can greatly benefit the organisation.

I am also adept at managing my time and deadlines to submit projects on a tight schedule. Learning from my example would be an excellent opportunity for me to boost the company’s workflow and endow new life to any previously pending projects that were abandoned due to time or incompatibility issues.

During my time as an intern, I worked on several programming projects and did an extensive analysis of the software market. Speaking of the company’s struggle to manage Sample issues, I would like to propose a threefold approach that includes pre-testing, analysis and bug-testing phase that can be done by the company’s Sample department.

I hope that my experience, skills and knowledge make me a suitable and worthy candidate for the software development tasks. Looking forward to hearing from you soon and discuss my skills and experience in person in greater depth.

Sincerely

John Doe (Signature)

Sample Company Applicant

Now that you are versed with how to write a letter of intent go out and apply for your dream job today!

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